Team Member Roles and Responsibilities / Key Areas of Responsibility Each team member takes on roles and responsibilities or part thereof one or more of what can be called the key area officer positions under the leadership of the team leader / coach. Once the roles and responsibilities for these key areas are understood, the names can be changed into something more creative for example an animal, plant, color, special other nickname or mascot can be used to represent each of these areas.
Each team member takes on roles and responsibilities or part thereof one or more of what can be called the key area officer positions under the leadership of the team leader / coach. Once the roles and responsibilities for these key areas are understood, the names can be changed into something more creative for example an animal, plant, color, special other nickname or mascot can be used to represent each of these areas.
1. Front of House (hospitality/host)
Responsible for first impressions of the team and the project and establishing the first point of contact. Being the face of the team and the face of the project.
Meeting and Greeting people at the event and meetings. Making people feel welcome and know their place and how they fit in.
Decorating the event site.
Developing a system for helping each person fit into the event/program from the initial contact. This includes participation before the event for preparation work, at the event and after the event for the next campaign.
Setting up a system for taking and replying to inquiries generated by the team's project, events and it´s promotion. This may include phone, fax, email as well as in person.
Setting up a room before a meeting.
Setting up a room before a meeting.
2. Nourishment (food catering)
Responsible for creating a system for estimation, collection, preparation and distribution of tasty, healthy, inexpensive, filling and thirst quenching food at the events and meetings.
3. Scribe (documentation and promotion creation)
Ensuring that documentation is created of the meetings and events through as many mediums as possible; video, audio, written, photography, sketches, poems, songs.
Soliciting input from others that can be used to document the process and the events.
Documenting information on the team and it's members and the project for both internal and external distribution (promotion). Interview each person or create a system for enabling each of the officers to record what they do on a day to day basis for making the event a success, so that this information may be shared for continuous overall improvements.
Creating promotional material for the outreach officer.
Documenting any processes of each other area. For example, what process was used to estimate, collect, prepare and distribute the food?
Taking and keeping notes of what is said and agreed upon at meetings
4. Outreach (marketing and promotion)
Developing and executing a plan for taking the message about the Team it's meetings and events to the people.
Set goals for level of support and participation from each sector that will participate such as students, family and friends, students from other schools, young children, senior citizens, business owners, tourists, other communities, general public.
Decide which mediums will be used and in which ways; tv, radio, internet, newspaper / print, person to person.
Help distribute the agenda of each meeting leading up to the events.
5. Assets management. (treasurer)
Conducting an assets inventory and developing a system for sharing assets of the group and providing members with equal access to these assets such as a library system. For example things that can be used to make the event and project a success such as wheelbarrows, hose, cooking grills, tents, chairs etc.
Developing a fund raising plan. (see fund raising notes in Team member resources doc)
Creating a budget. (calculate how much money will be needed)
Collecting and handling money.
Create a system for distributing money to each key area.
Create a public reporting system so that members can know the financial situation of the chapter.
6. Time-Keeper (logistics and project management)
Manage format of the events/meetings so that they start and finish on time and flow from one activity to the next.
Keep the team on track of things that need to be done before during and after the events and meetings and the relationship between them using the Time Keeper/Project Managers list. For example in order to have food for the event, the finance area will need to raise money to buy the food at least a week before the event and in order to raise money, the scribe will need to create some tickets. All of these things needs to be put on a calendar so that everyone can see who is waiting for what. This role is responsible for creating a timetable based upon input from each of the other roles.
Create meeting agendas by collecting items from each meeting participant.
7. Creative and Artistic Design and Production. Responsible for maximizing the visual and creative impact of the events and meetings.
Responsible for maximizing the visual and creative impact of the events and meetings.
Ensuring that the artistic, creative, emotional, intangible needs of each team member, each meeting and the events are met. This may include leading the group through ice-breaker, team building exercises, prayer, visualization, centering, meditation exercise or segment of creative self expression.
Responsible for making the festive earthen building event lis a place of fun and creativity vibes; with a creatively choreographed performance piece.
Leading the group in the process of creating and learning the key community line dances that form the core of the festive earthen building event. The digging dance, the passing dance, the mixing dance, the sifting dance and the plaster rubbing dance. The dance steps should be easy such that anyone can easily join in. The dances are tools than enable people to fit into the construction process. A short version of these dances can be used to perform in public as promotion and preparation for the event. A song or series of songs can be created to accompany each dance or each part of a dance.
Ensuring that the musical and rhythmical needs for the event are met so that those doing the dances have something to dance to. The rhythm and music can be as simple as people clapping and singing and beating sticks on a bucket. This component is to provide inspiration and set the tone and rhythm for each of the various parts of the event. The music and rhythm makers will need to improvise according to what is going on at the event. The music and rhythm makers may create a song for each component that everyone can sing along to.
Teaching the process/methods of earthen building and other info from the FEBE Unfired Earthen Building Manual .
Finding out what educational materials might be needed by each of the key area officers in order to best fulfill their roles and responsibilities and enhance their effectiveness as team members.
Informing new potential members on the mission, goals and objectives of the team, the benefits of membership and the roles and responsibilities of team members.
10. Team Leader /Coach
Overall responsibility for making the meetings and events happen through teamwork.
Coaching individuals to make a team and complete the agreed upon goals.
Organize election / selection process to determine who will hold the various officer positions
Plan and decide upon the next and subsequent moves.